The ATO sets clear minimum record keeping standards. Here's what resellers must keep — and for how long.
Australian resellers must keep records of: all income received (platform reports, bank deposits), all expenses paid (receipts, invoices, bank statements), stock purchases (receipts showing COGS), bank statements for all business-related accounts, and any documents supporting claims made in your tax return. Records must be in English and must accurately reflect your business transactions.
The standard requirement is five years from the date you lodge the tax return they relate to. If you lodge your 2025-26 tax return in October 2026, records for that year must be kept until October 2031. If you lodge late, the clock starts from the actual lodgement date. Some records may need to be kept longer if they relate to assets or disputes.
Both digital and paper records are acceptable to the ATO. Digital is recommended — it's easier to store, search, and backup. If you photograph paper receipts, the photo must be a true and clear copy. Most accounting software stores records digitally as part of the transaction.
If the ATO audits you and you can't produce records, they will estimate your income — typically higher than actual — and deny deductions you can't prove. This results in higher tax, plus penalties for inadequate record keeping. Good records protect you. See our bookkeeping guide and audit guide.
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